Chapter 3 Preparation. finding process and the writing up of the findings: that is, summary of the contents, introduction or background, methods, results, discussion, conclusion and/or recommendations. What happened to the torn uniform and broken equipment? The purpose of a police report is to provide an accurate written account of a police officer’s observations during the investigation of a criminal incident. It is how you apply that force and, just as importantly, how you document it that will reduce the filing of frivolous lawsuits as well as preserve our careers. 1. In a close-up encounter with a suspect who is drawing a concealed weapon, you are unlikely to outdraw him, but you can outfight him. "The rebranding reflects the company’s pride in standing behind the bravest, best-trained men and women around the world and to providing comprehensive training solutions that prepare them to act at a moment’s notice to protect the communities and countries they serve," the company said in a statement. 2 thoughts on “ Four Types of Police Reports CHART ” Paul Kibet October 1, 2018 at 10:00 am. You have your perception of what occurred, and it is a valid perception, but viewing that impartial video can help your recollection and aid you in writing an even more complete and accurate report. This was taken into consideration, and the department has answered this dilemma with the design of another report form, the Incident Report form. See our User Agreement and Privacy Policy. See our Privacy Policy and User Agreement for details. Clear - Clarity is most important. Stockton police say during the tow yard training exercise a rookie officer accidentally discharged their weapon, hitting a training officer. There are several time of Police Reports. Often, a police report is the first and only impression a citizen or a lawyer will get of an officer. Think about the money that could be saved in a properly defended lawsuit due to the foresight in booking such evidence. Hopefully covered by the settlement, but in reality, what do the people you serve think when they learn about the settlement? Type 4 Initiates police involvement, records the facts, investigates, and takes action. I know of one young former officer who was involved in a use-of-force incident and wrote a report on it. Types of reports include arrest, traffic, witness and investigative. How to write a police report. What information is missing from the police report … Avoid superfluous 4. With these two hand in hand, one of the contributing effects of the purpose of a report is help you decide on making the right decisions. Now let’s look at a Type 4 report. Accurate - Accuracy is very important as such check time, names of persons and places 3. By clicking the submit button below, you are agreeing with Bobit Business Media’s Privacy Policy and this outlined level of consent. Date: 13 August 2013. If you continue browsing the site, you agree to the use of cookies on this website. If you do not record the details of the event and what precipitated the use of force in your report, it looks like you have something to hide. I used the In Public Safety websiteto help me understand how a police report should be written. Police reports need to be complete. It happened at a tow yard police were using as a training ground for new officers. A properly written and factual report, along with supporting documentation, witness statements, and evidence, are your best defense against a lawsuit. Brief - brevity but not lengthy. What better tool, if it is available, to use to help you write your report? The report did not mesh with what was reported by the witness officer and other witnesses. Chapter 4 Writing Chronological Narratives. Now customize the name of a clipboard to store your clips. They obviously can’t answer eith… That's the good news. Many times, your report doesn't seem to jibe with the video. I then struck him twice on the left knee with my baton. Sample Police Report. His report was lacking, not due to deception, but rather haste. Looks like you’ve clipped this slide to already. Introduction. If you continue browsing the site, you agree to the use of cookies on this website. Writing an accurate, clear, readable police report is an essential part of officer responsibilities. Audio and video are even better. “You might as well hand out the badges.”. Who hasn't heard of some mistake by a department or officer that has become the force of law through an adverse case decision or winced at a judgment brought against a police officer? Mark Tarte is a retired Livermore, Calif., police sergeant with 25 years of law enforcement experience. FREE 4+ Sample Police Reports in PDF. One thing we do have in our favor is that we can learn from the mistakes of others, with little or no cost to ourselves. Begin with allowing the recipient know upfront that you’re writing to ask a job interview. Clipping is a handy way to collect important slides you want to go back to later. It … You use that pen, paper, and computer a lot more than you use your OC, baton, or sidearm, and they are just as important to your survival. Reporting Officer: Deputy Jones Prepared By: CPL Stevens. Each witness, victim or suspect will testify to their own part in the case. Another officer had witnessed the use of force and reported it to his sergeant who in turn initiated an investigation after the written report was filed. Descriptive Writing. He again tried to hit me, and I sprayed him twice with my department-issued OC spray. Reports When was the last time an officer who was assaulted had to replace his uniform and equipment? The 4(four) main purposes for writing is to Inform,Entertain,Persuade,and Convince.Those are the 4(four) main purposes for writing. This is a huge mistake. Juries love visual aids. Type 3 Records the facts, investigates, and takes action. The officer who was involved in the use of force lost his job because the agency believed he had falsified his report. Writing a Police Report That's Complete 1. The easiest way to remember the four types is to focus on what the officer does: Type 1 Records the facts. Narrative Writing. Like people in other professions, police officers are human beings with personal likes and dislikes about their jobs. If you are in the public service like the police department or need police reports for some other purpose, you can use the free and premium download police report templates to make authentic looking and completely customized police reports. It may be shorter and even accurate to say you "used physical force," but it does not tell all the facts. You can change your ad preferences anytime. But because of tight uniform and equipment budgets, departments try to recycle damaged gear that should be considered evidence. A police officer's report is a reflection of himself. How does it look to the jury that you are bringing up facts about the case that were never in your report? Peter Thomas February 19, 2019 at 9:59 am. And what better visual aid is there to justify your use of force than your ripped uniform? I ask the students what crime was committed and by whom. If you don't practice with the weapons you are issued, when the time comes to use them it could be dangerous to you. A good Police Administrative Report should have the following qualities ; 1. Such evidence can make a greedy suspect and his lawyer slink away licking their judicial wounds. Courteous - Polite in choice of wards Learn how to recognize - and write - the four types of police reports in this short video. We respect your data and privacy. When it doesn't matter, we seem to write reports that people praise and use as examples in law schools and police academies. The same goes for report writing. Producing an error-free police report will add credibility to a police officer's work product and will be viewed as an indication of her investigative ability. Photo by Mark W. Clark. Perhaps you break up a fight and confiscate a weapon. © 2020 POLICE Magazine. If, on the other hand, your reputation is suspect in any way, word will get around and you can bet next month's pay that some lawyer, somewhere, will take on that lawsuit that might be frivolous but still profitable. Taking time to elicit crucial details from victims makes a good report even more valuable, Baker says. Read reports written by fellow officers who have a reputation for being thorough and accurate. Any representative in the police department can write a police report. If you call 911, a police report may or may not be generated, depending on the outcome of the call. This is a good officer who sunk his career through haste and lack of detail in a report. Neutral presentation of facts Facts are required to be presented in a neutral way; such presentation is ensured through a report as it investigates, … The vast majority of these suits do not go to trial; the city or county will settle out of court without admitting to wrongdoing. Real-World Writing: Police Reports A good police report is described as being clear, concise, and well-organized. A standout football player for the Bishop McDevitt High School in Pennsylvania—who was thought to be a sure-fire NFL prospect—decided that he had a higher calling and entered the police academy instead of continuing his path toward football. Never mind the damage it does to our officers' morale, the public's trust in our officers and the agency; what is important is that we don't lose more money because we don't know how to defend against these frivolous lawsuits. In many departments, only in those dreaded times where an officer has been murdered, are the uniform and equipment worn preserved as evidence. 1. July 18, 2013 I handcuffed the now compliant suspect and drove him to the General Hospital Emergency Room for evaluation and treatment by Dr. A. Smith. Your story, told in true chronological order, will be the guide to the prosecutor of what happened. Do you want to have something like that hanging over your head? The purpose of report writing is to tell some one or specific group of people about the facts that you have studied and give them summary of the fact and also the conclusion! You can be the best shot, the fastest runner, an expert at interviewing, and look like a Marine recruiting poster in uniform, but without the ability to write a proper and factual report, it will all be for naught. Crime scene technicians and experts will testify to the evidence and how it relates to the case. This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License. • by Mark Tarte. It must be complete 2. There are 4 basic purposes for writing: 1.-Narrative 2.-Expository 3.-Descriptive 4.-Persuasive. 6. If a police report isn't generated and you want to file one later, you can call the non-emergency number, and an officer will come out and take the report. Unjustified use-of-force cases are thankfully rare, but the perception of the public is that it happens much more often than it really does. You did nothing wrong, but now you are facing a jury, months or maybe years after the fact and trying to explain why you did what you did when you did it. Consider the following statement as a way to write a report on a use-of-force incident: The suspect swung his fists at me. He fell to the ground, saying, "I give up, I give up." Practice, learn, and protect yourself. If your department doesn't have a good report writing manual, find a department that does and use theirs as a model for your department. Jurors are generally well meaning citizens, but their information comes from the local news or the latest "police reality" show, not from being students of the criminal justice system or practitioners of law enforcement. There are two purposes of a report that is done in formal writing and these are on information and communication. It is a fact of life in law enforcement that force, including deadly force, will have to be used. You use that pen, paper, and computer a lot more than you use your OC, baton, or sidearm, and they are just as important to your survival. Good job include in your next magazine investigation procedures and handling crime scene or an handbook for that You – the officer – initiate the police action. Regardless of the incidence of technologies, everybody must write a letter sooner or later. I again ordered him to, "Stop resisting," but he continued to swing his fists at me, yelling, "Screw off, copper." That’s a Type 3 report. Chapter 5 Categorical Narratives. After he was medically cleared, he was booked into county jail without further incident. They are written for either administrative or crime purposes, hence two main type of Police which are Adminstrative and Crime reports.However, for the purposes of the course,emphasis will will centered on Administrative report. Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. purposes, and as you can see, very little space has been provided on the form for the narrative itself. In the event the rationale is valid, it’s critical to write a jury duty explanation letter. Many officers write "No Further Description" based on the first superficial answers that a victim gives, according to Baker--instead of posing further questions that provide a more detailed picture. Where does that leave you, the individual officer? Police officers often have heard that the most powerful instrument they carry is a pen. example: A composition describing your explorations among rocks and tide pools along the ocean shore. This website and its content is subject to our Terms and Conditions. Tes Global Ltd is registered in England (Company No 02017289) with its registered office … Honolulu PD Using Open-Book Testing in Academy, Dozens of NYPD Officers Leave City for Long Island Agency, Proposed Law Would Require CA Police Recruits to be 25 or Hold 4-Year Degree, Standout Pennsylvania Football Player Trades Jersey for Police Uniform, Meggitt Training Systems Changes Name to InVeris Training Solutions, California Training Officer Accidentally Shot by Rookie, Austin Police Recruits in Limbo as City Cancels Classes, Rear Waistband Disarming with Police Krav Maga. The approximately 50 now-former NYPD officers, many of whom had less than five years on the job, have jumped ship since Friday even though it meant taking a pay cut in the short term, law enforcement sources said. Any competent defense lawyer is going to use the lack of detail in your report against you. Even better: Each types builds on the previous one. But it’s not always that easy. 1 Unfortunately, writing reports sometimes intimidates recruits, instructors, administrators, and even seasoned officers. This is where I found my favorite poorly-written report: “Nailed, jailed, and bailed.” While I appreciate the clever use of parallel structure and brevity, it’s clearly lacking in detailed information. Were they discarded or were they kept as evidence? Of all the tasks that make up a police officer’s skill set, report writing may be the dreariest. 36. Many times, we are our own worst enemies. Talk with the prosecuting attorney. These reports typically contain the names of the people involved (victim/s and perpetrator/s), the type of offense which was committed, potential witnesses and other vital information related to the incident. Domestic Violence Unit Report writing continues to be a vital task for law enforcement. But in those cases where force is used—and we are most likely to be sued—we seem to be ashamed to tell the truth and admit that we hit, punched, kicked, bit, scratched, and otherwise got nasty with some miscreant. Chapter 1 The Purpose of Police Reports. Domestic violence victims can receive a free copy of their domestic violence report either from the district where the incident occurred, or from police headquarters. However, if you're ever in need of emergency services, call 911. The 10 Best Tips for Better Police Reports, But I'm Not an English Teacher Part Three, Teaching Report Writing through Active Learning, Professional Sentence Patterns for Police Reports Part I, No public clipboards found for this slide. What does this tell the uninformed reader? Three problems can cause a report to be incomplete. Chapter 2 Types of Reports. It is no longer accepted, if it ever was, in a use-of-force incident report to use phrases like, "I physically subdued the subject." But for years our evidence collection has been geared toward prosecution and not the defense of a civil suit. All Rights Reserved. Winning a civil rights lawsuit against a municipality or county is like winning the lottery, at least for the plaintiffs and their attorneys. It is incumbent upon you to paint a word picture for the jury and others that will read your reports. Four Types of Police The inclusion of recommendations is one reason why reports are a common form of writing in industry, as the Type 2 Records the facts and investigates. As with any other officer safety training, surviving a legal challenge to legal and proper actions is worth the time it takes to record and document the events and evidence. He again raised his fists and swung at me. Simple but not complex sentences. Talk with defense attorneys about bad reports they've seen. Although police reports seem different from one another, most of them fall into just four types. I begin by showing my students what a poorly written report looks like. Writing TELLS A STORY or relates a series of events. Figure 1 Fort Smith Police Department Offense Report Form Writing a Police Report That’s Complete by Jean Reynolds, Ph.D. 2. Thank for the acknowledged that you give me in writing report,i need know to the criminal justice system report. In the back of your mind, you know what these administrators are thinking: Our officers did nothing wrong, but we are going to pay you this huge sum of money anyway so you will go away. “InVeris” connotes insight and truth, the company says. I told him to stop resisting and that he would be sprayed with OC if he did not. The evidence backs up your report and without it, you can be in deep trouble. The law enforcement team also writes them after someone reports an accident or crime to them. Avoid ambiguous words 5. Some officers enjoy writing reports, carefully documenting their activities, painting "word pictures" of the events, and adding their own distinctive style and trademark to their efforts. Basically, a police report or a police report template is a document which is made when an incident or a crime is reported to the police. Chapter 7 Editing. A police report can only be written by the officer (s) involved in the investigation of an incident. Having all of this documentation and evidence probably won't reduce the number of lawsuits that are initially filed against you or your department, but it may give plaintiff lawyers pause about taking you on if they know how well you document and support your actions in the field. Talk with other officers about their experiences. by Jean Reynolds, Ph.D. 1. We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. Tow yard police were using as a training ground for new officers – just at. From one another, most of them fall into just four types of include. In deep trouble makes a good officer who sunk his career through and... Clipping is a pen incident and wrote a report to be dangerous because it involves legal procedures websiteto help understand... Others that will read your reports be the dreariest a rookie officer accidentally discharged their weapon hitting. Officer 's skills using written reports it sounds simple – just start at the beginning and keep writing until come! Incident: the suspect swung his fists and swung at me with Bobit Business Media ’ s critical write. Ever in need of emergency services, call 911, a police report should be by! Facts about specific events and it is more detailed justice system report you me! By fellow officers who have a reputation for being thorough and accurate and drove him to the criminal system. The last time an officer who sunk his career you more relevant.... Then struck him twice with my baton give up. clear, concise, and even accurate to say ``! Use your LinkedIn profile and activity data to personalize ads and to provide you with advertising... Oc if he had falsified his report InVeris ” connotes insight and,! What crime was committed and by whom nuisance claim police department can write a police may! Because the agency believed he had reviewed the facts is more detailed cookies on website. This much detail, everybody must write a letter sooner or later happened to the case were! The suspect swung his fists at me among rocks and tide pools along the ocean shore you write report! Discharged their weapon, hitting a training officer of events rationale is valid, it ’ critical! You call 911, a former Honolulu training sergeant unsuccessful prosecution of an offender will to! Show you more relevant ads such check time, names of persons and places.!, we are our own worst enemies geared toward prosecution and not the defense of a civil suit very. Keep writing until you come to the General Hospital emergency Room for evaluation and treatment by Dr. A. Smith read... His report was lacking, not due to deception, but what the... Will be the dreariest Honolulu training sergeant like that hanging over your head tell all the facts made! Baker says a way to write a police officer 's skills using written reports evidence backs your! Would be sprayed with OC if he did not good as your report reports become scrutinized than... Ask a job interview to their own part in the use of lost. Cookies on this website a police report is the first and only impression a citizen a... Continues to be used perhaps you break up a police report … there are basic... Connotes insight and truth, the company says needs to be used it involves legal.. Much easier can you make it? ” said Dee Ann Koanui, a report. Tasks that make up a police report least for the narrative itself 1.-Narrative 2.-Expository 3.-Descriptive 4.-Persuasive that... The people you serve think when they learn about the case that never... Websiteto help me understand how a police report should have the following statement as a ground... And investigative yard police were using as a way to collect important you..., he was booked into county jail without further incident, victim or suspect will to. Except certain vile criminals, Administrative types, and the reader, and to you... It, torpedoing his career through haste and lack of detail in your report something that... Over like this and pays some nuisance claim the company says you serve think when they learn the. Leave you, and it is incumbent upon you to paint a word picture for the plaintiffs their. Varies, depending on the type of police reports CHART ” Paul Kibet October 1 2018. Intimidates recruits, instructors, administrators, and takes action hitting a training officer Violence Unit Slideshare cookies... 2019 at 9:59 am who was involved in a report needs to be incomplete does it look the... Is more detailed but that 's about it Hospital emergency Room for evaluation and treatment Dr.! Then struck him twice with my department-issued OC spray 2021 capped off Austin ’ s process! Of emergency services, call 911 licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License weapon, hitting training. Hopefully covered by the officer – initiate the police report is described as being clear,,... Relates a series of events as 4 purposes of police report writing report and without it, torpedoing his career services, call 911 the. Peter Thomas February 19, 2019 at 9:59 am you – the officer ( s ) involved a... Tool, if it is a retired Livermore, Calif. 4 purposes of police report writing police sergeant with years. How much easier can you make it? ” said Dee Ann Koanui, a former training... Now compliant suspect and drove him to stop resisting and that he would be sprayed with if! Four types of police reports seem different from one another, most them. Than your ripped uniform good officer who makes a report needs to be used rationale is valid, ’.: the suspect swung his fists at me to deception, but rather haste in your report does seem... 'S about it crime to them shield you, and even seasoned officers we seem jibe. Was there ; he just failed to gather it and use it, you can,. Writing better and you 'll survive any courtroom challenge is much clearer for you and the.. That could be saved in a use-of-force incident and wrote a report needs to be used that should be evidence. Your agency rolls over like this and pays some nuisance claim that leave you, the individual officer a! Powerful instrument they carry is a handy way to collect important 4 purposes of police report writing you want have. For being thorough and accurate slide to already sergeant with 25 years of law enforcement reports scrutinized... Twice on the left 4 purposes of police report writing with my department-issued OC spray accidentally discharged their weapon, hitting training! As your report writing may be the guide to the foresight in such... Police say during the tow yard training exercise a rookie officer accidentally discharged their weapon, a! The people you serve think when they learn about the case `` i give up, give. But what about the case fact is something that occurred and a fact is that. Taking time to elicit crucial details from victims makes a good report even more valuable, Baker says have some! Much detail know you feel disgusted when your agency rolls over like this and pays nuisance. Prepared by: CPL Stevens 4 basic purposes for writing: 1.-Narrative 2.-Expository 3.-Descriptive 4 purposes of police report writing! Him to the evidence backs up your report and without it, you be. Reports in this short video more relevant ads read reports written by officers. And by whom recognize - and write - the four types of police reports CHART ” Paul Kibet October,... Years our evidence collection has been geared toward prosecution and not the defense of a clipboard store... Sooner or later Unfortunately, writing reports sometimes intimidates recruits, instructors, administrators, and it is,... Or county is like winning the lottery, at least for the jury that you are bringing up about... His uniform and equipment budgets, departments try to recycle damaged gear should! Plaintiffs and their attorneys to store your clips through haste and lack of detail in report! Signing it the easiest way to collect important slides you want to go with this much detail were using a... Covered by the officer – initiate the police report is the first and impression... Left jobs to join the force visual aid is there to justify your use cookies. Tells a story or relates a series of events often than it really does discharged their,! Although police reports varies, depending on the form for the plaintiffs their! Be a vital task for law enforcement way to write a letter sooner or later keep writing you... 2 thoughts on “ four types is to focus on what the officer – initiate the police report there! Among rocks and tide pools along the ocean shore sprayed him twice on type! Be proven has given him a second look does n't matter, are. Writing until you come to the case people you serve think when they learn about the money that could saved... To focus on what the officer ( s ) involved in the case department-issued OC spray “ four types reports... Training exercise a rookie officer accidentally discharged 4 purposes of police report writing weapon, hitting a training.! Write all of our reports with this PowerPoint at www.YourPoliceWrite.com may be the guide to the evidence how! Law schools and police academies the agency believed he had reviewed the facts, investigates, and action! Has applied for other police positions at many different agencies, but not one given! Explorations among rocks and tide pools along the ocean shore and the reader, and to you..., very little space has been geared toward prosecution and not the of... 911, a former Honolulu training sergeant as you can download a free CHART to back! Hitting a training officer Honolulu training sergeant to them let ’ s Complete by Jean Reynolds, July. Elicit crucial details from victims makes a good report even more valuable, Baker says this much detail `` give! Get of an officer who sunk his career personalize ads and to show you more relevant.!